Settling in – Your New Office Space Needs the Correct Start for Success!

Congratulations on the grand opening of your new office space!

You have embarked on an exciting new journey – and your office space is just the starting point for beautiful things to come.

Whether you’re a first-time entrepreneur or an experienced professional, your office is more than just a place to work. This is where ideas are born, creativity flows and well-deserved progress is made.

However, you might be wondering how you can make this place look it’s absolute best.

In this article, we will be your guide to help you settle into your new office space. From finding the perfect chair to adding a touch of your personality, we will show you how to transform your office space into a place where you can thrive.

Prepare to bid farewell to a boring office and say hello to a space that inspires you every day to do great things!

1.   Assess Your Priorities

Before you get started on setting up your new office space, it is important to assess your needs and priorities. This includes your office equipment, as well as determining the size, layout and overall ambience of the space.

For instance, would you be using this space for client meetings? What type of internet capacity are you looking to use? Would you be needing space for computers and furniture?

Will you need to provide disabled access and facilities?

Make a list of your daily business needs and mark the ones that are absolutely necessary. While doing so, ensure that your office requirements align with the overall business strategy.

2.   Office Blessings For The Win

Before getting into the nitty-gritty of your work setup, it is absolutely essential to consider the blessing of your new office space.

Typically, this practice helps in healing and revitalising the energy in your office. Especially with new office spaces, this ritual is the best way to bring positive energy and ward off negativity.

Blessing your new office space is a brilliant way to express gratitude and acknowledge the efforts that went into securing this wonderful space.

Clearing your new office will help relieve the energies of the past, thereby, paving a path for peace, light and harmony in your new workspace.

3.   Plan Your Layout

Planning the office layout in advance can ensure you build an efficient workspace. More often than not, your layout is dependent on your business and the number of employees you have.

A layout helps organise the office to minimise the time that is generally wasted moving about. Keeping frequently used items, equipment and files at arm’s length is a good idea and ensures that you utilise your time well.

Apart from this, grouping employees from the same team together increases productivity and efficiency. If you expect visitors or clients to visit your office, then you must consider their requirements too. Perhaps they need a separate meeting room or a comfortable waiting area. Developing a clear plan can help you keep your office space more organised and productive.

Perhaps you can choose an open-plan layout if you have a highly collaborative environment at work. It’s perfect for maximising space and enhancing teamwork. Or you can choose a close-plan layout such as a cubicle which offers better privacy and is perfect for independent workers. Or you may choose a modular plan, which is a combination of both.

4.   Physical And Wellness Space

Many workplaces fail to understand the importance of physical and mental well-being. As you set up your new office space, dedicating a small section of your office to your employees’ health can do wonders. Investing in fitness and wellness can drastically boost the productivity levels of your employees and reduce stress.

You could incorporate a gym room or bring a personal trainer on board. Several offices and workspaces from Kent to Brighton have given this idea a shot! Personal trainers can bring their expertise and experience on board which ensures that your employees get the most out of their training. Investing in regular and consistent exercising can help create a productive and balanced work environment.

Apart from physical training, focusing on mental well-being is equally important. Conducting regular sessions with your employees and creating an open-door policy can help build a safe working environment for your employees.

Another brilliant way to reduce stress levels is planning corporate team-building activities. Not only are these exciting but also an excellent way to reconnect with your employees and build stronger relationships. Checking up on your employees and listening to their needs can make them feel valued, which in turn improves their overall well-being.

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5.   Furnishings For The Office

While setting up a new office space can be exciting, it can be equally daunting to begin with. To keep things simple, start with minimum requirements, especially for furniture and equipment. Since these can be cost-intensive, it’s easy to feel overwhelmed.

To start off, you can begin with a standard desk and an adjustable chair. While choosing a chair, look for one that offers some back and arm support as this would be ideal for employees who sit for long durations.

You can make a call about your work desks based on the number of members in your team. For those using a PC, investing in an L-shaped desk is a better option. In fact, many auctioneers hold regular furniture auctions that can help save costs to a great extent.

Before making a decision, do consider the size, style and functionality of the desk you want to buy. Ask yourself pertinent questions, such as will you need drawers or shelves on your desk? Or would you prefer a standing or a sitting desk? These questions can help you make an informed decision.

6.   Communication Lines

A crucial part while setting up your workspace is building a communication line. This primarily includes the communication equipment you would like to install and invest in your office. This includes a range of channels or devices such as landline phones, mobiles, email and internet services.

The Internet is the backbone of all work, hence making it a priority to work on when thinking of communication. Before you set up your new office space, it is essential to understand what type of internet set-up is available and how fast the connection is from different vendors available in your area.

Once you have a list of options, narrow it down to the fastest and most affordable options for your office. Ensure that you leave plenty of time to plan for internet set-up and installation so it’s easier to settle in.

Apart from the internet, another crucial decision is to decide between landline services or VoIP phone service. The latter is extremely useful to forward calls from your business number to a personal phone number. Such a service relies on an internet connection and is far more affordable than a regular landline. It also offers abundant features such as call waiting, call transfer, voicemail and auto-attendant, thereby making your task easier.

7.   Essential Office Equipment  

For a smoother transition to your new workspace, deciding on your office equipment in advance is an excellent decision. It largely includes devices that you would require for your day-to-day operational services.

Deciding on your computer and monitor needs is a good way to assess your requirements. In case you choose to offer laptops to your employees, then you would need laptop stands or desks. Apart from this, deciding on whether you would need a Windows setup for office work or a Mac setup for design-based work can reduce your worries.

With monitors in check, another critical aspect to look into is investing in computer software. From email software to Excel and Word processors, software is the foundation of an efficient workplace. Furthermore, investing in a printer that offers services such as scanning, copying and fax capabilities can streamline your business needs.

Starting off with these basic requirements is more than enough for your new workplace. As time passes, you can consider investing in expensive printers and a shredding machine to reduce paper waste.

8.   Create A Productive Atmosphere

Once you have the basic requirements of a workplace in place, you can move on to the better things such as enhancing the overall atmosphere of your office. For instance, do you prefer creating a minimalist or a cosy style?

Perhaps you prefer playing light music for ambience or like keeping it quiet. When answering these questions, ensure that the atmosphere aligns with your working style and helps you and your employees stay focused.

Additionally, investing in proper lighting can make a significant impact on the mood and productivity levels of your office. To create a well-lit workspace, you can choose a combination of natural and artificial light sources such as desk lamps and floor lamps.

To Sum It Up

Setting up your new office space can be an overwhelming task for many! Right from choosing an ideal location to narrowing down on the aesthetics of your office, there are several nitty-gritty details that need to be evaluated. After all, setting up your office is a time-consuming and costly affair.

However, carefully identifying your priorities and evaluating your immediate needs can help ease this process. Additionally, having these priorities chalked down in prior can streamline your settling-in process.

Following this guide can help you create a comfortable and productive office space that can set you up for success. While at it, make sure to personalise your workspace and keep it organised, and you will be on your way to achieving great things!

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What do you think is important to consider in a new office? Let me know in the comments below.

Warm regards,

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